Budget management
Give approvers the budget context they need when reviewing a request.
- Organize budgets by project or department
- See committed and remaining funds
- Review spending before approval
Product features
Know what’s being spent. Keep work moving.
Give your team a clear path from purchase request to approval, with budgets and supporting records in the same workflow.
Find what your team needs
Explore the workflows and practical support available to your organization.
Purchasing records
Keep approvals and supporting documents connected to the purchase.
- Follow the purchase history
- Keep attachments with their order
- Review records for audit preparation
QuickBooks integration
Approved POs sync to QuickBooks Online, invoices become bills, and paying the bill in QuickBooks marks the PO paid.
- Import suppliers, accounts, classes, and customers
- POs and invoice bills sync with attachments
- No QuickBooks access needed for buyers
Recurring purchase orders
Set up a repeating PO once for rent, a retainer, maintenance or a subscription. One approval covers the whole series.
Explore recurring purchase ordersSage Intacct integration
Approved invoices become AP bills in Sage Intacct, with dimensions and vendors kept in sync.
Explore sage intacct integrationPolicy compliance
Explore how your purchasing policy can inform the checks your team makes on each request.
Explore policy complianceCompliance updates
Explore the monitoring service for keeping up with changes affecting grant-funded purchasing.
Explore compliance updatesLive product demo
See how requests, approvals, suppliers, and invoices fit together. Bring your own workflow questions.
Explore live product demoBuilding Blocks series
Feature explainer videos
Short videos showing how each part of the purchasing workflow works. Most run about a minute.
Budget management
See budget context before approving purchases. Track committed spend and remaining funds.
Explore budget managementApprovals
Auto vs manual routing, approval limits, and self-approval rules for your purchasing workflow.
Smart approval flows
Intelligent routing that adapts approval workflows based on purchase amount, department, or project.
Purchase orders
From request to approval to PO record. Keep the main purchasing workflow connected.
Allocations
Split spend across budgets, departments, or projects on a single purchase line.
Recurring purchase orders
Set up a repeating PO once. One approval covers the series and each occurrence appears as its own purchase order.
Explore recurring purchase ordersSuppliers
Manage supplier lists, products, and portals. Set up purchasing before requests come in.
Invoices & Scan & Match
Capture invoices and match them to purchase orders. Keep finance and purchasing aligned.
Deliveries
Receiving and fulfillment against purchase orders. Track what arrived and when.
QuickBooks Online
Buy in ProcurementExpress, keep the books in QuickBooks Online. Approved POs sync as purchase orders and invoices become bills.
Explore quickbooks onlineXero
Buy in ProcurementExpress, keep the books in Xero. Approved POs sync as purchase orders and invoices become bills.
Sage Intacct
Buy in ProcurementExpress, keep the books in Sage Intacct. Approved invoices become AP bills and payment status comes back.
Explore sage intacctAudit reports
Keep purchase details, approvals, and supporting documents together for audit preparation.
Explore audit reportsPolicy compliance
Grant-specific compliance tracking. AI checks purchases against the right rules for each funding source.
Explore policy complianceRequest for quote
Invite suppliers to quote, compare like for like, and award the winning bid as a purchase request.
Mobile
Create and approve purchase requests on the go. Full mobile app for iOS and Android.
Batch payments
Process payables efficiently. Batch payment workflows for finance teams managing multiple vendors.
Multi-company
One login across every entity. Switch companies without signing out, with a separate setup for each.
Lightyear
Connect invoice processing and three-way matching. ProcurementExpress handles POs and approvals; Lightyear manages invoices and accounting sync.
SAM.gov exclusion checks
Suppliers checked against SAM.gov exclusions as you buy, with a saved verification record.
Clean Vendor Check: SAM.gov exclusion checks
Check vendors against SAM.gov exclusions by name or UEI and keep a timestamped evidence record for your auditor.
A shared view of purchasing
See spend, purchase order status, and budgets from the dashboard.
SEE IT WITH YOUR TEAM
Bring your purchasing
under control.
Walk through your budgets, approvals, and reporting needs with us.