In this quick video, we break down how each platform fits into your financial workflow, what makes them different, and why using them together gives you full control – from purchase request to payment.
If you’ve ever wondered whether you need ProcurementExpress.com, Bill.com, or both, you’re not alone. At first glance, the platforms seem similar – especially around invoice approvals – but that’s only part of the story.
The truth? ProcurementExpress.com and Bill.com serve two very different stages in your financial workflow.
Upstream vs. Downstream: Think of spending like a river.
- Upstream: You’re allocating budgets, submitting purchase requests, and approving purchase orders (POs). This is where ProcurementExpress.com excels.
- Downstream: You’re receiving invoices, processing approvals, and making payments. That’s Bill.com’s domain.
Here’s what sets them apart – and why many SMBs use both:
What ProcurementExpress.com Offers
ProcurementExpress.com helps you control spending before it happens:
✅ Real-time Budget Tracking: Keep every request aligned with its budget.
✅ Centralized PO Management: Approve and track POs in one place.
✅ Custom Approval Workflows: Route requests by department, role, or spend amount.
✅ Accrual Visibility: Track committed spend before invoices arrive.
✅ Invoice Matching: Pay only for what was approved and ordered.
It’s your control panel for smarter purchasing decisions.
What Bill.com Offers
Bill.com simplifies accounts payable and automates the payment process:
✅ Smart Invoice Capture: Let AI handle the data entry.
✅ Automated Payments: Pay vendors via ACH, check, wire, or virtual card.
✅ Payment Approval Routing: Add controls before cash leaves your account.
✅ Two-Way Accounting Sync: Keep QuickBooks or Xero automatically updated.
✅ Vendor Payment Network: Pay vendors securely – no manual banking details needed.
It’s your AP team’s best friend – saving time and reducing risk.
How They Work Together
Here’s a typical workflow:
- A purchase request is submitted in ProcurementExpress.com and linked to a budget.
- It’s approved and turned into a PO.
- The purchase is made. The vendor sends an invoice.
- The invoice is uploaded and matched to the PO in ProcurementExpress.com, then synced to QuickBooks.
- Bill.com picks up the invoice, routes it for payment, and processes the transaction.
This combined approach keeps spending under control from the start – and ensures payments are fast, accurate, and trackable.
The Bottom Line
ProcurementExpress.com ensures you only commit to budget-approved spending. Bill.com ensures you pay it efficiently and securely. Used together, they give SMBs complete visibility and control over the entire spend lifecycle – from request to reconciliation.
Curious how this would look for your team? Schedule a demo with us today.
