TL:DR
- Automated approvals make payments to vendors fast and easy.
- Real-time tracking highlights budget risks early.
- Accurate payments keep suppliers happy and stress low.
The struggle with outdated financial systems
As the financial controller at Piehole.tv, Roslynne, known as the “fun accountant,” faced significant challenges in managing the company’s financial processes.
Piehole.tv creates animated explainer videos on nerdy topics. With a large team of producers managing multiple projects and suppliers, staying on top of finances is critical to their operations to ensure budgets are met and suppliers are paid accurately and on time.
“One of the stressful things about being a financial controller is having control over the money that is spent in the business,” says Roslynne.
Prior to implementing a streamlined system, she worked with outdated, paper-based processes and Excel spreadsheets. These systems made tracking spending, controlling budgets, and managing payments a nightmare, especially with a large team that required frequent supplier payments.
Switching to ProcurementExpress.com
When she joined the company, she implemented ProcurementExpress.com, a system designed to manage all payments efficiently.
“This system is a lifesaver.”
-Roslynne
With ProcurementExpress.com, the team streamlined their purchasing process.
Now, producers could raise purchase orders for supplier payments, which would then be sent to the COO for approval before she processed them.
“At any given time, I’m managing a number of productions. Each production needs me to pay suppliers at various stages of the process.”
The clear approval workflow ensured everyone stayed on the same page. Plus, there is no longer errors or late payments.
From stress to simplicity
The switch to ProcurementExpress.com transformed a previously chaotic and stressful financial process into one that is simple, reliable, and stress-free for Piehole.tv.
“I don’t have any nightmares or sleepless nights because we know when projects are going over budget and who to pay next,”
– Roslynne
By eliminating errors and ensuring payments were made on time, ProcurementExpress.com alleviated the stress of managing multiple projects and suppliers.
“I don’t have any suppliers hounding me for money because everything is accurate and on time. It makes working with our awesome team and suppliers stress-free, and I can go back to being the fun accountant.”
-Roslynne
